Gaby Bostyn

Average turnaround time for invoices is now much shorter

Because approvers and accountants are just a mouse-click away from all the information, the average turnaround time for an invoice is considerably reduced. As a result, it is much quicker and cheaper to approve and enter supplier invoices in the books.

poppies_logo

More efficient approval process

Poppies is passionate about making biscuits and pastries and is active in the Benelux, Germany, the United Kingdom and France.

Poppies was looking to introduce a more efficient process for approving invoices. In the past, everything used to be carried out manually and involved many copies of documents. Identifying who was dealing with which invoice was frequently a matter of guesswork and approving invoices often took too long.

Main benefits / improvements:

  • It can be clearly seen which stage the invoice is at in the process.
  • Information can be located in just a few mouse-clicks.
  • Time-savings in processing for accountants and approvers.
  • Better reporting due to Arco being linked to ERP software (FlexPro).
  • Detailed information is instantly available because staff can automatically click through from the ERP system to the invoice.
  • Having fewer copies reduces the paper mountain.
  • Order invoices are directly linked to the order details. Amounts are compared automatically (three-way matching) and if there are anomalies, the documents are re-routed to the relevant person for further processing.
  • The digital archive complies with all legal requirements (in various countries).
  • Incoming e-mails with invoices in attachment are forwarded straight to the next processing step, without any human intervention.